Copy of Librarian Data Form-Grace Ye

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Education 

Summarize your education, listing each school and dates attended, degrees conferred, and special honors received.  Begin with the most recent.

MLIS (Master’s of Library and Information Science)
McGill University
Montreal, Canada
June 2002

Master of Science (Master in East Asia Electronic Publishing)
Nanjing University
Nanjing, China
July 1997

Diploma of Electronics and Computer Science
Nanjing University
Nanjing, China
July 1988

Experience

Describe your librarianship and teaching experience including:

Date of first employment with Pepperdine

December 1, 2007

Rank at which you began

Senior Assistant Librarian.

List all promotions attained and dates they occurred

N/A

Total years of library experience at Pepperdine

More than 3 years.

List all schools and libraries at which you have taught or served as librarian, including your rank and the dates of your appointment.  Begin with the most recent.

2007-Now
Pepperdine University – Digital and Systems Librarian

2006-2007
Mount Saint Mary College – Systems and Web Service Librarian

2005
Samara University – Librarian and System Specialist

2003
Coutts Library Services, Inc – Cataloguer

2003
Montreal General Hospital Nurses Library – Research Assistant

2002
McGill University – Practicum Student

1992-1999
Bilingual Dictionary Research Center, Nanjing University – System Specialist

1990-1991
Library of Johns Hopkins University-Nanjing Center – Library Technician

Professional Competence

Attach a copy of your current job description, showing your position title and the range of your regular activities.
Provide an overview of your primary responsibilities in the Pepperdine University Libraries. This will include, but is not limited to, the following: types of patrons served; supervisor/supervisee relationships; ongoing interactions with colleagues; specific skills and abilities used on a regular basis. Include responsibilities that are unique to your position or that you see as particularly significant.

Pepperdine University, December 2007 – Present:

My primary responisibilities focus on four large ares:

  1. Library System
  2. Library Web Site
  3. Electronic Resources
  4. Confluence Wiki

I have been a key player in many important projects which were indicated as “top priorities” in our libraries’ annual plans. Here are the major projects I have completed and I am working on:

Library System related projects

Library System Migration

I assisted OCLC to migrate our data from Voyager to the new WMS system. I set up data migration test check lists and checked our data to ensure our data has been migrated correctly. I created the library system migration wiki to keep all system migration documents.

OCLC WorldCat Local (Our online catalog)

I coordinated the clean up and update to our Voyager data and updated our OCLC local holding records so that our patrons can explore the full breadth of our resources in a single search experience. And our library resources become visible on the internet through search engines and social networking services. In addition, I assisted our server engineer to set up an ongoing process which monitors the communication between our WorldCat Local and Voyager systems. So our patrons can get item status, location, … all the local information correctly through the communication between the two systems.

Law Library WorldCat Local and Law Library System Migration

I am helping Law Library implement their WorldCat Local and library system migration projects. I provided instruction on how to update their data and batch load their data to OCLC system.

WorldCat Local Metasearch (WorldCat Local new feature)

I set up the Metasearch, added our databases and configured Metasearch authentication. Our patrons can use single-search and the same search interface to access all our databases through WorldCat Local. They can get integrated search results. Also our libraries’ resources in results lists can be sorted by relevancy ranking. This helps promote all the libraries' recourses.

Patrons’ CWID updating in Voyager

Our Pepperdine CWIDs were changed from 8-digit to 9-digit numbers in our PeopleSoft system. In order to match our CWIDs, I updated all our patrons’ CWIDs in both Payson Voyager and Law Library Voyager systems so that our patrons can be updated correctly every day using PeopleSoft data.

ILLiad Configuration (Our Inter Library Loan system)

When we implemented our ILLiad system, I helped to set up ILLiad system. I created ILLiad client installation guide and set up the connections between Voyager and ILLiad. It included our Voyager and our ILLiad and Law Library Voyager and their ILLiad system.

Library Web Site related project

Library Web Site Redesign

I cleaned up our previous web pages, checked/updated all the links on our web pages. Also I created Update Pepperdine Library Web Site Guides including how to manage different web site databases, how to update our web site menu.

Electronic Resources related projects

OCLC Link Manager (Our OpenURL Link Resolver)

I set up OpenURL Link Resolver at both Link Manager and database vendors’ sites. Also I exported our data to Link Manager.

EZproxy

I manage our EZproxy which allows our patrons to access our electronic resources. I troubleshoot all the electronic resources’ access problems. And I provide technical support to our patrons who have trouble accessing our electronic resources and our Law Library to update their electronic resources’ settings. In addition, I found some Pepperdine logins were compromised. And I assisted our IT to block those compromised logins.

WorldCat Knowledge Base

It is the new WorldCat feature which helps us to manage our electronic resources and linking features. Since it is a new feature and we just launched our new library system, I am working on the issue of how the WorldCat Knowledge Base affects our electronic resources related workflows now.

Confluence Wiki related projects

I assist our IT server engineers to maintain and upgrade our Confluence wiki and I upgrade plug-ins, e.g. Theme Builder. Also I provide Confluence Wiki technical support to the entire Pepperdine community.

In addition to those projects, I maintain the Voyager system and run Voyager reports for everyone who needs them. I have solved numerous problems in Voyager and improved its functionality. I have created system documents including system migration documents and working procedures since I began to work at Pepperdine. In addition, I am a member of Library Tech group and provide library related technical support to Pepperdine community. I am the library listserv administrator. Also I provide support to students and faculty on the Payson reference desk and participate in the collection development service and subject liaison service. I participate in the iTunes U project as a podcast producer server administrator.

Interactions with Colleagues and Patrons:

  • I provide library system support to all librarians, library staff and our patrons.
  • I assist librarians and staff with all system-related questions and problems
  • I provide campus-wide Confluence wiki support
  • I answer and solve electronic resources access questions and problems
  • I provide technical support in maintaining Voyager system to the School of Law Library staff. I set up EZproxy for Law Library’s databases. I am helping them to implement their WorldCat Local and OCLC WMS systems.
  • I provide library systems, web site, wiki and blog guides to librarians and library staff
  • I am a liaison with the Pepperdine IT department for coordinating software customization, updating and maintenance.
  • I am a liaison with library system vendors and database vendors.
  • I participate in the reference desk and subject liaison services.
  • Being a confluence administrator, I assist the faculty and students with the questions and problems.

Supervisor/supervisee relationships:

I report to Michael Dula, Director for Digital Initiatives and Technology Strategy.

Complete all that apply:

List courses or classes or orientations for students that you have taught since your last review, with emphasis on the last two to three years. Provide a statement of your teaching philosophy and approach to these classes. Where available, provide syllabi, class handouts, assessment tools, class appraisals or other materials related to coursework.

N/A

Scholarly, Creative, and Professional Achievement

*Describe activities in which you have participated, such as: presentations at conferences/meetings, lectures to public groups, participation in colloquia or panel discussions, applying for or receiving research grants. Where appropriate, include the date, location, and audience for each.
List work produced, such as: published written work, unpublished manuscripts, newsletters, electronic tutorials, web sites, brochures, extensive bibliographies or other instructional materials. Include a copy or sample of each in your Portfolio; in the case of electronic documents, include a sample page or pages and the electronic address.*

Web and Wiki Sites:

Work Produced:

Pepperdine University (2007- Present)
  • See "Professional Competence" Part
  • Maintained and updated the OCLC WMS system problems on the Google docs site (Date: 2010-Now, Location: Pepperdine University, Audience: Pepperdine WMS Implementation Group and OCLC WMS developer team)
  • Created the script flowchart to clean up our Voyager data and add record numbers into the records which did not have them. The process made our WorldCat Local launch successfully. (Date: 2009, Location: Pepperdine University, Audience: Ex Libris programmers)
  • Created the script flowchart to update our CWIDs from 8-digit to 9-digit number in our patron records. (Date: 2008, Location: Pepperdine University, Audience: Ex Libris programmers)
Mount Saint Mary College (2006- 2007)
  • Re-configured Innovative Interfaces Inc., Millennium system Circulation module and implemented new circulation features. (Date: 2006 -2007, Location: Mount Saint Mary College, Audience: Mount Saint Mary College Libraries’ patrons and library staff)
  • Fixed all the electronic resources off-campus access problems (Before I began to work there, about 1/3 databases and all e-books could not be accessed off-campus.) (Date: 2006, Location: Mount Saint Mary College, Audience: Mount Saint Mary College Library patrons)
  • Worked with student registrar office to create patron data batch load script so that our library system could get patron data feed automatically. (They had to manually input/update their student records before I began to work there.) (Date: 2006, Location: Mount Saint Mary College, Audience: Mount Saint Mary College Library patrons)
Samra University (2005)
  • Updated the library system (Date: 2005, Location: Samra University, Audience: Samra University Library patrons)
  • Investigated and created the campus wide network structure map( Date: 2005, Location: Samra University, Audience: Samra University)
English-Chinese Bilingual Dictionary Research Center, Nanjing University, (1992-1999)

As a System Specialist at Nanjing University, I designed, developed and tested a large English-Chinese bilingual lexicon database system which was called “Nanjing University - Commercial Press English-Chinese Corpus”. The system was the largest bilingual lexicon system in China. When we implemented the system on November 17, 1997, all large Chinese newspapers and large TV stations broadcasted this system. My major achievements:

  • Built a small system to test the data in 1992.
  • Wrote a proposal (In 1993, My boss used this proposal to get 1 million dollar budget from the largest and longest-standing publisher in China: the Commercial Press.)
  • Designed the data structure and the whole system
  • Developed and tested the system.
  • Published many articles in peer reviewed journals. One of my articles was added to a library graduate school text book “Chinese editing research1998” (in Chinese) A copy of the book is in my office.

Electronic Tutorials:

Other Instructional Materials:

Published Written Work (in Chinese)

  • Guo, Q. & Ye, G. (Ed.). (1995). A Pocket English-Chinese dictionary. Nanjing: Nanjing University Press.
  • Guo, Q & Ye, G. (Ed.). (1997). A student’s pocket English-Chinese dictionary. Nanjing: Najing University Press.
  • Ye, G., & Zhang, B. (1997). English-Chinese bilingual database and the compilation of dictionary. Journal of Nanjing University, Vol. 34(1),166-172. (See the article copy)
  • Ye, G., & Ni, B. (1997). Editing and publishing under highly technology environment. Chinese Publishing, Vol. 77(6). 31-33 (See the article's first page. I have a copy of full article.)
  • Ye, G., & Ni, B. (1997). Editing and publishing under highly technology environment. China Publishing, Vol. 76(5). 30-32. (See the article's first page. I have a copy of full article.)
  • Ye, G., & Ni, B. (1997). The new concept of editing and publishing under highly technology environment. University Press, Vol. 16(4), 35-36. (See the article's first page. I have a copy of full article.)
  • Ye, G., & Ni, B.(1997). Public concern – the impact of technology development on copyright, Editing Research, Vol. 55(5). 2-5. (See the article's first page. I have a copy of full article.)
  • Ye, G., & Ni, B. (1998). Editing and publishing work in environments of advanced science and technology. In: Chinese editing research editorial board, Chinese editing research 1998 (pp.350-368). People’s Education Press. (It was a library graduate school text book in China. I have a copy in my office)
  • Zhang, B., & Ye, G. (1995). English-Chinese lexicon database system and dictionary editing. Dictionary Studies, No.1 2-10.
  • Zhang, Li, Guo, Q. & Ye, G. (Ed.). (1997). A modern secretarial dictionary. Nanjing: Nanjing University Press.

 Professional Reading

Provide a brief description of your professional reading. List journals read on a regular basis; significant books, monographs, electronic resources, or other professional materials read in the last two to three years. Include here relevant online discussion groups in which you participate.

        Books

  • Medinets, David. UNIX shell programming tools, New York: McGraw-Hill, 1999
  • Regan, Schoun. Mac OS X server essentials, 2nd edition, Berkeley, CA: Peachpit, 2008
  • Dreyer, Arek. Mac OS X directory services v10.5, Berkeley, CA: Peachpit Press, 2009

    Journals

  • Computers in Libraries
  • College and Research Libraries journal
  • American Libraries journal
  • Chronicle of Higher Education
  • CLS Newsletter (College Libraries Section of ACRL- Association of College and Research Libraries)
  • CHOICE (Current Reviews for Academic Libraries)

    Electronic Resources

  • OCLC documents: http://www.oclc.org/us/en/supportandtraining/default.htm
  • Ex Libris documents: http://docs.exlibrisgroup.com/docportal/innerpage.php
  • Confluence wiki documents: http://confluence.atlassian.com/dashboard.action
  • Innovative Interface, Inc. documents: http://csdirect.iii.com
  • Inside Higher Ed daily email

    Listservs

  • Voyager-L (Voyager related issues)
  • EZproxy listserv (EZproxy user group)
  • ILLiad listserv
  • ContentDM listserv
  • Podcast Producer admin user group (http://podcastproducer.org/)
  • WorldCat Local user group listserv
  • IUG listserv (III system user group listserv)

 Professional Trainings

Describe any graduate or post-graduate coursework you are pursuing; list and describe continuing education courses you may have attended and electronic continuing education courses, seminars, or special study programs in which you have participated since your last review.

          2008
  • Voyager 6.5 overview and planning webcast, Feb., 2008
  • Web Voyage customization & system administration training, Feb., 2008
  • Electronic data interchange online trainings, Feb., 2008
  • Ex Libris Southwest User Group confluence training, Feb., 2008
  • Voyager Certification 300, Apr. 2008
  • CONTENTdm basic user instruction, Feb., 2008
  • Metadata for digital collection webinar, Apr., 2008
  • Mac OS X Server system administration training, Aug., 2008
  • iTunes U, Aug., 2008
  • Elluminate, Oct., 2008
    2009
  • ILLiad trainings, May, 2009
  • CONTENTdm version 5 training, Apr., and Jun., 2009
  • SimplyMap training, Spring, 2009
    2010
  • OCLC new pilot system, January and February, 2010
  • OCLC WMS Circulation and Acquisition training, Oct., 2010
  • PhotoShop training, Feb., 2010
  • Library new web site admin training, January, April, and May, 2010
  • Single search in WorldCat Local, May, 2010
  • iTunes U webcast, March, 2010
  • LibGuides Training Sessions, Nov. 2010

Describe any other relevant scholarly or creative activities in addition to those above.

I have created library system migration test guides which help us to check our data in the new OCLC WMS system. The major issue in a library system migration project is to make sure that the data can be migrated precisely.

In response to Pepperdine librarians’ requests including law librarians’ requests, I have created complicated queries and the guides so that they can get different reports from Voyager easily.
I have found errors in Ex Libris’ user guides and created Voyager guides including Voyager installation instruction. Those guides help our librarians and our IT people to use Voyager easily.
I have helped other libraries to solve their system related problem. For example, Soka University Library’s OPAC problem and Yale University self check out location problem.
I helped Samra University to troubleshoot their library system problem when they asked for help in 2009.

Professional Goals

  • Continue to manage and upgrade Confluence, CONTENTdm, ezProxy, MetaSearch, iTunesU, and Apple XServe systems.
  • Participate in continuing library web site enhancements.
  • Assist in implementation, rollout, and evaluation of new systems: OCLC’s pilot WMS, Navigator, possibly Room Scheduling.
  • Continue to work with Serials Coordinator on management of ongoing and emerging software to maximize availability of electronic resources.

Service

Describe professional, University and community service. Write about your professional memberships, professional meetings and conferences attended since last review. Describe your work with University, School, or Library committees, teams, or task forces. In addition, list your activities in your city, community, or neighborhood; your participation in church, service organizations, civic organizations, political organizations.

Committees

Pepperdine University

ETUG (Educational Technology Users Group) (2007-present)
Pepperdine Libraries WMS implementaion committee (2010-present)
Pepperdine Libraries circulation policy committee (2010-present)
Seaver Faculty Association (2007 – present)
Pepperdine Libraries Habitat for Humanity service trip (July 2009)

Mount Saint Mary College

Faculty Senate Committee (2006-2007)
Library Liaison to Faculty Senate Committee and Library Committee (2006-2007)

Professional Meetings

  • Pepperdine Faculty Conference (2008-2010)
  • Faculty Colloquia/Speakers at Payson Library
  • OCLC’s developer meeting (2010)
  • OCLC’s library pilot system test

Conferences

  1. ALA (American Library Association) Annual Conference in Anaheim, CA June 26-July 2, 2008.
  2. ALA (American Library Association) Annual Conference in Washington, DC June 24-30, 2010
  3. OmniUpdate User Group meeting from Mar. 2---4, 2008, Palm Springs, CA
  4. eSWUG(Ex Libris Southwest User Group) meeting, Orange County, CA, Feb, 2008
  5. eSWUG(Ex Libris Southwest User Group), Oxnard, CA, Feb, 2009
  6. CONTENTdm user group meeting, Ontario, CA Feb, 2008
  7. SCELC (Statewide California Electronic Library Consortium) Colloquium, Los Angeles, CA, May, 2009
  8. SCELC(Statewide California Electronic Library Consortium) Colloquium, Los Angeles, CA, May, 2010
  9. IUG (Innovative Users Group), San Jose, CA, May, 2007
  10. IUG(Innovative Users Group), Denver, CO, May, 2006

Services

  • On an ongoing basis, I have answered other Ex Libris libraries’ questions; I have answered other Innovative Interface, Inc. libraries questions; And I have helped my previous libraries to fix their problems.

Professional Memberships

EDUCAS

Chinese American Librarian Association, a part of American Library Association

Support of Pepperdine University Mission and Christian Values

Give evidence of your consistent pattern of support for generally accepted Christian values and for the mission of Pepperdine University as described in the Mission Statement (See, Section 1.I. of this Handbook).

I am responsible to do my best work every day to support the mission of Pepperdine University. I have provided system administration support to the existing and new systems which are some of the most critical building blocks in our mission to strengthen academic excellence. I promote and make our library resources accessible through our online catalog, wiki site and website. There are many behind-the-scenes ways that I promote academic excellence: by updating our library web site so our students can find our library resources and services information easily; by ensuring our patrons can get the detail and precise information from our library system through WorldCat Local; and by making our electronic resources accessible through our web site and our online catalog. All documents, guides, policies, and workflows I have created serve our Pepperdine University goals. In addition, I help students and faculty directly by serving at the research help desk at Payson Library and in other ways that I am able.




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